How to Write a Resignation Letter
A clear, respectful resignation letter helps you exit on good terms and keeps everything on record. Use this simple guide to structure yours in minutes.
Updated on September 1, 2025
What your letter should include
Keep it short and professional. Your letter should answer who, what, and when — without venting or unnecessary detail.
- Clear statement that you are resigning from your role
- Your final working day (per your notice period)
- Brief appreciation or neutral acknowledgment
- Offer to assist with handover (optional but helpful)
Simple structure you can follow
- Greeting (e.g., Dear [Manager Name],)
- One sentence to resign and state your final day
- One sentence of appreciation or neutrality
- Optional: offer to support transition
- Close with a polite sign-off and your name
Copy-and-paste example
Dear [Manager Name],
I am writing to resign from my position as [Your Role] at [Company Name]. My last day will be [Date], in accordance with my notice period.
Thank you for the opportunity to work with the team. I appreciate the experience and support during my time here.
I am happy to assist with the transition and handover to ensure a smooth process.
Sincerely,
[Your Name]
Tips to keep it professional
- Keep it to one page or less
- Use a neutral, respectful tone — avoid detailed reasons
- Confirm your last day aligns with your contract/notice
- Send via email or follow your company’s policy
Start faster with a template
You can jump straight into our editor with a pre-structured letter and customize it in a few clicks.