Understanding Your University/College Professor Professional Resignation Letter
This university/college professor professional resignation letter is designed to help you resign professionally and maintain positive relationships with your employer.
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Dr. [Your Name]
[Your Address]
[Phone Number] | [Email Address]
[Date]
Dr. [Department Chair's Name]
Department of [Department Name]
[University Name]
CC: Dr. [Dean's Name], Dean
Dear Dr. [Department Chair's Name],
I am writing to resign from my position as [Associate/Assistant/Full] Professor of [Subject Area] at [University Name]. My last day will be [Date], giving [notice period] notice as required.
After [number] years here, I have decided to [brief reason - accept another position, pursue new opportunities, family reasons]. This was a difficult decision.
During my time at [University Name], I have:
Taught [number] students across [number] courses
Published [number] research articles
Supervised [number] graduate students
Served on [number] university committees
I will complete all my current semester responsibilities, including:
Final exams and grade submissions
Ongoing research projects
Graduate student committee work
Course materials for my replacement
Thank you for the opportunities and support during my time here. I have enjoyed working with excellent colleagues and contributing to our department's success.
Please contact me at [phone/email] to discuss the transition. I am committed to making this process smooth for everyone.
Sincerely,
[Your Signature]
Dr. [Your Name]
[Title] Professor of [Subject Area]
Understanding This Letter
Key Components
Professional Header with Contact Information
Complete contact details including name, address, phone, email, and date, followed by recipient's information and CC line for administrative transparency
Formal Resignation Statement with Notice Period
Clear declaration of resignation including position title, department, university name, and specific last day of employment with proper notice period
Academic Achievements Summary
Quantified accomplishments during tenure including teaching impact, research publications, graduate student supervision, and university service contributions
Transition Commitment and Contact Information
Specific responsibilities to be completed before departure and offer to assist with transition, including final contact information
Customization Tips
Tailor the Achievement Metrics
Replace the placeholder numbers with your actual academic contributions - include specific course names, research grants received, major publications, or notable student achievements to demonstrate your impact
Adapt the Reason for Leaving
Customize the brief reason to match your situation - whether it's a new academic position, industry opportunity, relocation, family circumstances, or career change, keep it professional and concise
Adjust Transition Responsibilities
Modify the listed ongoing responsibilities based on your specific role - include items like lab equipment transfer, research data handover, graduate student reassignments, or grant administration changes
Personalize the Tone and Relationships
Add specific mentions of key colleagues, memorable projects, or unique department initiatives that made your experience meaningful, while maintaining professional boundaries
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